Analysis
Map the process, data sources, exceptions and human decisions.
AI automation
AI Automation for Business
Automate recurring tasks between inbox, CRM and document filing, with clear responsibilities and approvals by your team.
from €4,900excl. VAT · fixed price in the concept call · operation billed separately
Request an automation projectFour working demos · sample data
Not screenshots but running interfaces: sort, move things, check the arithmetic — the demos work in your browser.
Starting point
Who we build this for.
For companies with information scattered across emails, spreadsheets and disconnected tools. Start with one recurring process and a clear owner.
Scope
What is included.
- Classify emails, extract information and prepare replies.
- Prepare quotation and invoice drafts from approved records.
- Name, classify and file supporting documents.
- Capture enquiries and route them to the responsible person.
- Update CRM records and connect existing systems through suitable interfaces.
Process
Prototype
Implement a bounded workflow with test data and review the results and failure cases.
Operation
Agree approvals, permissions, logs, maintenance and ownership before launch.
Privacy & Hosting
Clear data flows. Clear responsibility.
Your infrastructure, an EU cloud or another suitable provider is selected around the data and system requirements. Processing agreements, retention, subprocessors and international transfers are reviewed. Human approval remains in place for actions that require it.
GCS / Workflows we have built
Four screens that actually exist.
Each demo runs in your browser with its own logic rather than a picture of one: messages really are sorted, documents really are checked. The records in them are invented; real client systems stay private.
Fictional use case / Service business
One enquiry. A clear next step.
A small advisory team receives formation, website and existing-client enquiries in one inbox. This example describes a possible workflow, not a completed client project.
Example viewHuman approval
A new website for our studio
“We would like to present our services more clearly, with a launch next quarter. Could we discuss it?”
- Suggested topic
- Website & corporate identity
- Still missing
- Scope, content, current website
- Status
- Draft awaiting review
View sample draft
Thank you for your enquiry. We would be happy to discuss your new website. Which services should it focus on? If you already have a website, please share the link. We can then arrange an introductory call.
Demo text, not sent.- 01
Capture the enquiry
A website enquiry enters a shared overview with its source and arrival time.
- 02
Organise the information
AI suggests the topic, language and owner. Missing information and uncertain classifications are flagged.
- 03
Prepare a reply
Approved text modules become a draft response. Unanswered questions remain explicitly open.
- 04
Approve personally
A team member reviews and edits the draft before authorising delivery. The decision is logged.
When information is missing
Unclear enquiries, attachments and sensitive content go to manual review. If a system fails, the enquiry remains open and the team is notified.
How we would evaluate it
Compare handling time, required corrections and missed follow-ups before and during a limited pilot. Reliable results would come from that comparison.
Questions & Answers
Worth knowing.
Which tasks can be automated?
Recurring tasks with clear inputs, verifiable outputs and defined exceptions. We assess suitability against your actual workflows.
Must we replace our systems?
Not necessarily; existing interfaces are reviewed first.
Who approves messages?
The agreed workflow defines human approvals.
Where is data processed?
Hosting is selected before deployment based on the requirements.
How do we begin?
With one bounded workflow before adding further processes.